The time has come to relocate into new office space. You need a little more room, and it’s not going to happen where you’re currently located. That means you’ll be relocating existing furnishings and equipment along with adding some more pieces to take advantage of the space. It’s a big job, but it’s one worth taking. Having room to grow creates potential for the future of your business. Here are some tips to help you get into the new space with the least amount of stress.
Have Office Furniture and Equipment in Place Beforehand
This task might require sending people to work from home for a week or two, or you could set limited operating hours while everything is relocated. You want to get everything out in as small a window as possible to reduce interruptions and get back up to full capacity quickly. Don’t hesitate to rent heavy machinery to move larger pieces of equipment and keep them in one piece during the move along with positioning them on the floor at the new place.
Make sure everything is in place for the employees when they come back to work. The less time they spend figuring out the new layout flow, the quicker things get back on track.
Keep a Running Checklist and Inventory
Make a list of things that need to be done and inventory all equipment prior to the move. Make copies and pass them out to everyone, even if they’re not directly involved in the move. This prevents problems from coming up because everyone knows what came in the move and who needed to do what. Also, it’s much easier to followup with the responsible parties to find out why something did or didn’t happen when it was supposed to.
Staff may not be directly involved, but the move affects them just the same. They’ll spend less time trying to figure out what to do if they know who to talk to about their particular problem.
Make Sure the Inter/Intranet Works
This cannot be emphasized enough. The inter/intranet is a necessary part of business, and not having a functional network by the time people get back to work is asurefire way to make the transition a bumpy one. Things won’t get done if employees can’t access servers onsite or in the cloud, communications won’t get made, and important deadlines are more likely to get missed all because there’s no connectivity.
Make sure IT staff have gone into the new location to wire, equip, and test the systems before anything else gets connected. Then have them repeat the process once all equipment is brought in and hooked up. You’ll save yourself a lot of headaches by taking this proactive step.
These are some of the things you can do to make a relocation effort run smoothly. Use these tips as part of a larger plan to leave your old location without leaving anything essential behind. Your operation gets up and running more quickly than not, and you get back to the business of business fast.